"We support City Council’s Vision Statement in an enthusiastic environment with knowledgeable professionals by providing courteous, efficient and timely accessibility to official public records through the use of current office technology. Using a team oriented approach, we provide a link between City Council, citizens and all other customers."
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The City Clerk is one of five Council Appointed Officers. The Clerk is charged with the responsibility of keeping a record of all proceedings of the City Council and serves as Custodian of the City Seal. The City Clerk's position is set forth in the City Charter and the duties of the Clerk's Office are described in the City Code.
The City Clerk is the custodian of all official records of the City and the City Seal. All records in the Clerk’s office are considered to be public records and open to inspection at any time during regular business hours. The Clerk is assigned such other powers and duties as may be prescribed by the City Charter or by ordinance. The Clerk may appoint, with the concurrence of Council, a Deputy City Clerk to act as Clerk in her absence.
All official City documents are maintained in the City Clerk's Office as permanent records and include ordinances and resolutions, contracts, deeds, leases, agreements, City Council minutes, etc. Records dating back to the mid-1800’s are maintained both on and off site. Only information regarding Council's written agendas, agenda reports, and correspondence from July 7, 1986 through the present may be accessed online. Information prior to July 7 may be researched by contacting the City Clerk's Office. As permanent records, they are considered to be part of the State's Public Records Act and must be maintained accordingly. Staff is trained to respond to governmental requests for information/research and citizen requests.
Staff Members:
Stephanie M. Moon, CMC, City Clerk
Sheila N. Hartman, CMC, Deputy City Clerk
Cecelia R. Tyree, Assistant Deputy City Clerk
Joyce S. Johnson, Assistant to the Mayor
Elizabeth A. Watson, Executive Secretary
Andrea R. Johnson, Administrative Secretary
Adalina L. Allicott, Administrative Secretary
In addition to providing staff support for the Mayor and Members of the Roanoke City Council, the City Clerk’s Office staffs the Legislative Committee, Greater Roanoke Transit Company Board of Directors, Roanoke Valley Regional Cable Television Committee, Mayor’s Committee for People with Disabilities, and Board of Fire Appeals.
The Roanoke City Code may be accessed on the Internet at www.roanokeva.gov. Working with Municipal Code Corporation, the Clerk’s Office ensures that the City’s Code of Ordinances is updated on a quarterly basis.
The Office of Clerk of Council is committed to providing quality service for the Members of City Council and for the citizens of the City of Roanoke. Members of the office staff are trained to address the constantly changing world of technology and participate in on-the-job training programs in order to provide the most efficient and expedient retrieval of records. | |
City Clerk Online
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Mailing Address |
215 Church Avenue, S. W.
Noel C. Taylor Municipal Building
Room 456
Roanoke, Virginia 24011-1536
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Main Phone Number |
(540) 853-2541
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Fax Number |
(540) 853-1145
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E-mail Address |
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Office Hours |
8:00 a.m. - 5:00 p.m., Monday - Friday
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Hours of Operation |
8:00 a.m. - 5:00 p.m., Monday - Friday
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